Receptionist/ Administration Specialist

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About Roboto:

Roboto is a localisation company that has been successfully working on complex projects in the multimedia industry (games, movies, books) as well as business translation projects for the last decade. We have worked with more than 150 companies from around the world, half of which enjoy continuous business relations with us. Our keyword for this recruitment is “s’mores”.

We are a team of people who don’t consider work merely a profession, but a fulfilling adventure.

The work will be based in our office located in Warsaw (Poland), so it would be perfect if you were already based in Poland.

Responsibilities:

• Invoicing and collecting the documents for accountancy
• Preparing cost analyses (based on incoming invoices), efficiency analyses, and other required spreadsheets
• Preparing agreements and coordinating the signing process
• Handling incoming phone calls, and visiting guests/clients
• Managing conference rooms and meetings
• Managing and tracking office correspondence, cooperation with couriers and the post office
• Organizing and storing paperwork, documents, and computer-based information
• Taking care of office orders and office itself
• Performing other tasks assigned by the Management, including ad-hoc issues
• Working closely with the HR Department and Project Managers

Requirements:

• Very good knowledge of English and Polish is a must
• Good work organisation, time management, and precision
• PC proficiency in MS Office (Word, Excel) is a must
• Can-do attitude and good communication skills
• Attention to detail (Put the keyword in the subject line of your response email)
• Experience in office administration will be a plus
• Bachelor’s degree preferable, but you may also be a student

We offer:

• Joining a fast-growing company and great working atmosphere!
• Great opportunity for personal growth working with the biggest gaming companies from around the world
• A competitive salary, private health care, and informal work environment :)

If you are interested, please send your CV, and your variation about cover letter to hr@roboto.pl as soon as possible!.

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Please include the following statement in your application: "I hereby consent to processing by the advertiser (Roboto Translation, based in Warsaw, Gdańska 41) of my personal data, included in my application documents, for the purposes to implement the recruitment process according to the act of 29 August 1997 on personal data protection (consolidated text: Journal of Laws of 2016, pos. 922). I also consent to processing of my personal data by the advertiser for the purposes of any future recruitment processes."
If you want your CV to be used in other recruitments conducted by this Employer, please additionally include the following consent in your CV: "I agree to the processing of personal data included in my application form for future recruitments by Roboto with its registered office in Warsaw, at Gdańska 41.”

INFORMATION FROM THE EMPLOYER/DATA CONTROLLER
At any time, you may withdraw your consent by contacting employer at hr@roboto.pl.
Your personal data specified in the Labour Code or in other specific acts (as required by the advertisement) are processed on the basis of legal regulations and their submission is necessary to take part in the recruitment process. We process other personal data (e.g. your image) on the basis of your voluntary consent, which you have given us when sending us your application and their inclusion shall not affect eligibility for the recruitment process.
We may also process your personal data included in your application to determine, pursue, or defend against a claim if the claim relates to our recruitment process. For this purpose, we will process your personal information in accordance with our legitimate interest to determine, pursue, or defend against claims in legal proceedings before the courts or government authorities.
You have the right to access your data, including obtaining copies of them, correcting them, demanding their deletion, limiting their processing, objecting to the processing and transferring the given data (for the processing of which you have consented) to another data controller. You also have the right to lodge a complaint with the General Inspector for the Personal Data Protection (in the future: the President of the Office for the Protection of Personal Data). Withdrawal of consent shall not affect the lawfulness of processing carried out on the basis of the consent prior to the withdrawal.
We process your personal data in order to conduct recruitment for the position indicated in the advertisement for a period not longer than 100 days from the moment of your application, and when you consented to participate in future recruitment for a period not longer than 750 days from the moment of your application. In addition, we may retain your personal information for the purpose of establishing, pursuing, or defending against a claim related to the recruitment process for a period of up to 750 days from your application.
We do not transfer your personal data outside the European Economic Area.
If you have any questions, you can contact us at hr@roboto.pl.

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